The Department of Social Welfare and Development Field Office 7-Central Visayas, through the Kapit-Bisig Laban sa Kahirapan-Comprehensive and Integrated Delivery of Social Services (KALAHI-CIDSS), has recently conducted a Regional Fiduciary Review and Closing Requirements Workshop in Cordova, Cebu.
The participants included the KALAHI-CIDSS management, sector heads, and area-coordinating team-technical working groups.
This activity, which has been one of the good practices and strategies of KC Finance, aims: (a) to conduct a full review of all community disbursement vouchers made in the prior month(s), ensuring that the utilization of funds in the community strictly follows the program manuals and existing government accounting rules and regulations; (b) to be fully equipped with the simple bookkeeping process of KALAHI; (c) to reconcile variances in the Geotagging Web App (GTWA) and other databases; and (d) finally, grasp and fully understand the KALAHI audit checklist/tools for the conduct of future process audits of the program.
DSWD 7 Promotive Services Division Chief Rosemarie S. Salazar, SWO V, has welcomed around 180 participants and expressed hope that the three-day activity would be fruitful for everyone.
“I hope that you will cooperate and finish the review of all vouchers now that the deadline for liquidation is near,” said Division Chief Salazar.
Supervising Administrative Officer Cliburn Remotina presented the KALAHI-CIDSS portfolio, financial accomplishments, and the status of fund balances under Program Finance and Community Finance. Financial Analyst III Maria Beatriz Sususco presented 189 disbursement vouchers (DVs) worth 15.9 million. She distributed the vouchers to the area coordinating teams to review all supporting documents. With this number, the team liquidated about 169 DVs worth PHP 15.3 million.
The fiduciary review proper started on the first day and had the finalization, submission, and consolidation of disbursement voucher findings on the second day.
The plenary highlights included discussions and presentations of findings and their corresponding resolutions and recommendations, a presentation of the fiduciary results, agreements regarding the submission of good DVs, and compliance with the findings.
Meanwhile, there was a sectoral break-out session to discuss salient directives of every sector and pending deliverables to be committed before the closing of AF and reconciliation of variances in their respective databases.
On the second day, the discussion focused on community grants and financial databases, finance liquidation monitoring tools or databases, and the Geotagging Web App (GTWA).
Among the highlights during the third day of the activity included the Simple Bookkeeping Workshop (Cash Book and Local Counterpart Contribution In-kind Journal), the presentation of the finance process audit checklist, and concerns relating to accounting, budget, and cash, particularly the status of catering, billings, travel expenses, and other concerns.
To show appreciation for the financial accomplishments of the ACTs in Central Visayas, the Regional Program Management Office (RPMO) recognized those who delivered and achieved 100% of all Finance KPI targets on utilization, liquidity, accounts closing, and assets booking by giving them plaques and certificates.
Assistant Regional Director for Operations Juanito Cantero with Division Chief Rosemarie Salazar and Supervising Administrative Officer Remotina led the awarding. ###
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